Import data

You can use this field to automatically import metadata on a publication from external bibliographic databases.

You can do so by entering an identifier (DOI, ID from arXiv, WoS, Medline, Inspec, Biosis, PubMed) into the field.


If you have an ISBN available, please enter it into the appropriate field.


Pressing the tab key or moving the cursor outside the field will automatically activate a search. The results will be shown shortly thereafter.


Please verify that the data shown corresponds to the publication you wish to register. If they match, simply select “import” to transfer them to the form. Please complete any missing data in the form. If you used a DOI or an ID from arXiv, WoS, Medline, Inspec, or Biosis, it will disappear from the import field after loading the data. If the DOI was not automatically entered into the corresponding field in the lower part of the mask, it must be entered manually afterwards. If you used an ISBN for the import, it will be retained in the field. If the search result does not correspond to the publication you wish to record, please select “discard” and continue manually. If the system recognizes an existing entry based on the data found or the identifier, you will receive a corresponding notification. You can then stop creating a full data set. Please verify whether the existing entry contains your identification number. Please do not ignore system warnings about duplicates. Follow the link underneath “Potential duplicate record(s)” and use the “Request a correction” function to have the entry changed if applicable.

Required data

The necessary data can usually be copied directly from the first page and pasted into the form. If you have more than one ID for your publication, e. g. DOI and arXiv-ID, you can first use one and then additionally the other. In this way both IDs are stored in the data set.

  • doi:10.1016/j.physletb.2006.11.038 (The DOI can be found on the first page of the published article.) Alternatively, the DOI URL from the publisher’s website can be used. For example, is equivalent to the information above. Copying the URL is usually easier (select “copy link target” from the context menu).
  • Using PubMed via the PubMed ID (PMID): PMID:20923669 as shown on the PubMed website if the article is listed there. There may be spaces between PMID: and the number. Alternatively, the URL of the article on the PubMed website can be used.
  • arXiv using the arXiv identifier: arxiv:hep-ph/0610431 or arXiv:1112.5528 (If the preprint version was published on arXiv, you will find the necessary information on the page. Ignore the version number, i.e. the last part of the identifier beginning with a “v” – enter only arXiv:1112.5528 instead of arXiv:1112.5528v2.)
  • Web of Science via the Accession-Nummer: WOS:000243624600011
  • PPN from the Common Union Catalogue (GVK): ppn:629686653
  • INSPIRE via the URL of the detailed view of the data set at INSPIRE (e.g., alternatively inspire:1222716. Please use the INSPIRE import for works in the field of high-energy physics (e.g. JACoW).
  • TECPUB via the Tecpub-ID: tecpub:2705

INSPIRE and PubMed typically supply the most complete data sets. If the publication you wish to register is listed in these databases, we strongly recommend that you import from there.

Reusing existing data

  • Using the record ID (e.g. recid:12345), you can reload data from an existing data set. Certain values (such as the title, journal reference, etc.) are left empty by design. This should make it easier to record a larger number of items, for example several contributions to the same conference.
  • In order to derive a publication from a preprint, enter the preprint identifier (e.g. preprint:12345). This import uses as much data as possible from the existing document record including title, reference, etc. A link will also be created between preprint and publication.
  • To interlink several entries, enter join:12345. Some conferences have started introducing “new” formats consisting of several known publication types, for example a talk combined with a poster as well as an abstract in a journal. These new formats have different designations (“PICO”, “PowerPoster”,etc.). Using the join import function, the individual constituents can be created from an initial entry.
  • To link parts of a work to the complete work (e.g. chapters of a book, individual contributions to a proceedings volume, etc.), use part:12345.
  • To link entries without copying any data from the source data set to the current entry, you can use justlink:12345 (e.g. for links between research data and a publication).

Please note: the record ID is shown in the detailed view of the data set. It is also contained at the end of the URL (e.g. You can also use the data set identifier instead of the record ID (e.g. FZJ-2014-00123, PUBDB-2014-02324).
Topic attachments
I Attachment Action Size Date Who Comment
Dublettencheck.pngpng Dublettencheck.png manage 14.2 K 24 Oct 2017 - 13:43 ClaudiaFrick  
ISBN.pngpng ISBN.png manage 2.1 K 24 Oct 2017 - 13:42 ClaudiaFrick  
import.pngpng import.png manage 4.5 K 24 Oct 2017 - 13:42 ClaudiaFrick  
Topic revision: r18 - 02 Mar 2018, ClaudiaFrick
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